This policy is relevant to all FISAF Australia events and activities including competitions, education courses, workshops, meetings, seminars or any other activities organised by FISAF Australia (operating under Inspire Events Australia Pty Ltd.).
This policy applies to the taking of, and use of, photographs, film and all other images captured from the FISAF AUSTRALIA website, publications, social media sites, and at FISAF AUSTRALIA events.
FISAF AUSTRALIA is committed to providing the highest level of service to its members. This includes protecting members’ privacy, promoting of positive behaviours and attitudes, and protecting the health, safety and wellbeing of members. By introducing this policy FISAF AUSTRALIA aims to demonstrate this commitment to its members.
This policy applies to participants, spectators, officials, coaches, judges and staff involved in any FISAF AUSTRALIA events and activities.
1.4.1. Photography and filming at Events
FISAF AUSTRALIA will take photographs and film at events for use on the FISAF AUSTRALIA website and other publications. If notified by a member that they do not wish to have their image published either in photographic or video form, FISAF AUSTRALIA will comply with the member’s request.
1.4.2. Sale of photographs
Only the authorised photographer appointed by FISAF AUSTRALIA is permitted to sell or otherwise use photographs for commercial use.
1.4.3. Flash Photography
Flash photography is prohibited at all FISAF AUSTRALIA competitions.
1.4.4. Parents and Spectators
FISAF AUSTRALIA permits parents and spectators to take photographs and video from the designated spectator areas only. Any images captured must not be used for any commercial purpose or financial gain.
1.5. Guidelines of the use of images
FISAF AUSTRALIA will use its best effort to ensure that photographs and videos published on the website and other publications reflect the diversity of the organisation and its members.
1.5.2. Health and Wellbeing
FISAF AUSTRALIA is concerned with the health and wellbeing of its members. In keeping with this FISAF AUSTRALIA will it use its best efforts to ensure that:
18.104.22.168. Images published are carefully selected so as not to be deemed offensive, unflattering, or that have potential to cause a person to be bullied.
22.214.171.124. Images do not display or promote the use of tobacco, alcohol or prohibited drugs.
FISAF AUSTRALIA owns the images it captures at its events. Individuals have no ownership rights of any of FISAF Australia’s images, whether they appear in those images or not.
1.6. Procedures and terms of reference
1.6.1. Procedure for obtaining permission to take photographs and film at an event – Participants
FISAF AUSTRALIA will advise all event competitors and coaches that their photograph may be taken during a FISAF AUSTRALIA event and be used in publications and website, and in other places where applicable. This information is to be printed on all competition entry forms.
Additionally, at all FISAF AUSTRALIA events, a notice is to be placed at the venue entrance stating the following:
“During this FISAF AUSTRALIA event any person present may be photographed or filmed for use by FISAF AUSTRALIA for its publications, website or social media sites. The official Photographer appointed by FISAF AUSTRALIA may also take photographs and film and make these available for sale. If you do not wish to be photographed or filmed, please identify yourself to the Event Organiser upon arrival.”
FISAF AUSTRALIA requires all competition participants (e.g. athletes, coaches etc.) who do not wish to be photographed or filmed to advise FISAF AUSTRALIA in writing at the time of entry, as well as upon arrival at the event.
1.6.2. Procedure of obtaining permission to take photographs and film at an event – Spectators
FISAF AUSTRALIA permits parents and spectators to take photographs and film from the spectator designated area at FISAF AUSTRALIA events. No person, except for the event Photographer appointed by FISAF AUSTRALIA is permitted to take images outside the designated areas.
1.6.3. Capturing/using inappropriate images at FISAF AUSTRALIA events
FISAF AUSTRALIA requests that anyone who sees another person taking inappropriate images, or acting in any way suspiciously, that they alert the Event Organiser immediately.
The Event Organiser will then approach the individual and ask for the following information:
The Event Organiser will advise the individual that a complaint has been made regarding their behaviour, and given them an opportunity to respond to the claim. FISAF AUSTRALIA reserves the right to ask that the individual to cease taking photographs or film, or to leave the venue. This decision is final. If a request to leave the venue is not adhered to, FISAF AUSTRALIA reserves may call the police.
1.7. Policy Promotion
This policy is available to all members at staff via the FISAF AUSTRALIA website at www.fisafaustralia.com.au, as well as in hard copy at each event.
This policy will be reviewed annually by FISAF AUSTRALIA, or more frequently as required.
1.9. Additions or Amendments
Suggestions for change or improvement to this policy can be directed to FISAF AUSTRALIA via email to firstname.lastname@example.org. Updates will be posted to the FISAF AUSTRALIA website as soon as practicable. Any member may request the policy to be emailed to them by contacting FISAF AUSTRALIA.
The following Conditions of Entry apply to, but are not limited to all visitors, spectators, athletes and other participants at any FISAF AUSTRALIA event.
These conditions should be considered in conjunction with all other FISAF Australia policies.
2.1. Refusal of Entry
FISAF AUSTRALIA (operating under Inspire Events Australia Pty Ltd) reserves the right to refuse entry:
2.2. General Conditions
2.3. Competition Conditions
Events conducted by FISAF AUSTRALIA (operating under Inspire Events Australia Pty Ltd) will be adhere to the following policies and guidelines:
2.4. Liability Waiver
By condition of entry, all persons attending a FISAF Australia event, release, waive, discharge, absolve, indemnify, agree to hold harmless Inspire Events Australia Pty Ltd (FISAF Australia) of any claim arising out of an injury to themselves (or their minor/ward) and from any claims, causes of action, obligations, lawsuits, charges, complaints, controversies, damages, costs or expenses of any kind, nature, or description, whether direct or indirect, in law or equity, in contract or tort, or otherwise, whether known or unknown, arising out of or connected with their own (or my minor/ward) attendance at and participation in the FISAF Australia event/s, whether or not caused by Inspire Events Australia’s negligence or gross negligence.
This policy refers to refunds issued for items such as: competition entry, spectator entry, event DVDs, merchandise and other FISAF products.
In special circumstances FISAF AUSTRALIA may choose to refund an item purchased (such as the items named above). It will not automatically refund items purchased for change of mind, incorrect selection, or change in personal circumstances.
Requests for refunds must be sent via email to FISAF AUSTRALIA and include an explanation for requesting a refund, a copy of the tax invoice (or if no invoice was received, the purchase date, amount and payment method).
FISAF AUSTRALIA reserves the right to deduct an administration fee of 10% off refunds issued.
3.2. Event Withdrawals
This includes ALL event withdrawals including withdrawals due to injury or illness.
3.3. Incorrect Entries and Incomplete Forms
Entrants are encouraged to carefully check all details on their order, prior to making payment as refunds are not usually provided for incorrect selection.
Member clubs that submit incomplete or incorrect entry forms will be charged an administration levy equal to 10% of the entry fee, per error.
3.4. Event Cancellation
Where an event is cancelled due to weather conditions, natural disasters, ‘acts of god’, terrorism, war or any other reason deemed so by the organisers, a non-transferrable credit valid for 6 months will be given- This will be for no more than of 50% of your total entry or purchase.
3.5. Event Rescheduling
Where an event is rescheduled due to weather conditions, natural disasters, terrorism, war or any other reason deemed so by the organisers, the following applies:
All entries received prior to the rescheduling of the event will automatically be transferred to the rescheduled date/time.
Participants that are unable to attend the new date, and provide written proof within 7 days that they are unable to attend, will receive a non-transferable credit for 50% of the total entry/purchase price. This credit will be valid for 12 months.
Entries received after an event is rescheduling will be treated as per clauses 1-4 above.
4.1. Background and Scope
This Policy has been developed to assist in the reporting and resolving of grievances in cases where early resolution is not possible. This policy applies to officials, judges and FISAF Australia members.
4.2. Definition - Grievance
For the purposes of this policy a grievance is defined as any type of problem, concern, dispute or complaint related to FISAF Australia activity, which cannot be resolved through normal channels of communication. While a majority of grievances can be resolved relatively quickly through telephone, email and face-to-face meetings, some grievances involve more complex matters requiring further investigation, negotiation or disciplinary action.
Some examples of types of grievances that may occur are discriminatory behaviour/practices, sexual, racial, or any other form of harassment, and breaches to any FISAF Australia policies and/or code of conduct.
The behaviour of all FISAF Australia stakeholders should reflect the values of respect, impartiality, honesty and integrity.
The Code of Conduct and Ethics establishes appropriate personal and professional behaviour, and deviation from this Code may represent grounds for disciplinary action.
The objective of this policy is to:
4.5. Grievance Procedure
Upon notification of a grievance, FISAF Australia will:
The FISAF AUSTRALIA Advisory Panel has the necessary authority to:
FISAF Australia is the main governing body for Sport Aerobics and Fitness in Australia. This Code of Conduct (CoC) forms part of the Participants Rules and Regulations for the sport.
FISAF Australia (operating under Inspire Events Australia Pty Ltd) has absolute discretion regarding the implementation and regulation of the CoC, and may update it as deemed appropriate.
The CoC provides all participants of FISAF events (e.g. athletes, parents, coaches, officials and spectators) with guidelines that assist in delivering a safe and positive environment for those involved.
5.1. Code of Conduct - Athlete
It is expected that an Athlete will participate in line with the following Code of Conduct:
In general terms an Athlete is encouraged to:
5.2. Code of Conduct - Coach
It is expected that a Coach will participate in line with the following Code of Conduct:
5.3. Code of Conduct - Officials/Judges
It is expected that a Coach will participate in line with the following Code of Conduct:
5.4. Code of Conduct - Spectators/Parents/Carers
It is expected that spectators and parents will participate in line with the following Code of Conduct:
5.5. Breaches to the Code of Conduct
Breaches to the above Code of Conduct may result in penalties including, but not limited to: